Reports to:
Chief Executive Officer (day-to-day oversight)
Charity Treasurer (financial governance)

Role Purpose

To support the effective financial administration of The Parish Trust by maintaining accurate financial records, processing transactions, and ensuring that the charity’s financial systems are up to date, compliant, and able to support decision-making.

This role sits alongside the Administrator as a key operational function within the organisation, with responsibility for the day-to-day financial administration of the charity.

Key Responsibilities

Financial Administration

• Record all financial transactions accurately using the charity’s accounting software (ExpensePlus)
• Manage accounts payable and receivable
• Process invoices, payments, and income in a timely manner
• Maintain accurate and up-to-date financial ledgers
• Reconcile bank accounts and financial records
• Record cash receipts and support banking processes
• Maintain petty cash records where required

Operational Support

• Process purchase orders in line with organisational procedures
• Support staff with expense submissions and reimbursements
• Assist with tracking and processing regular payments and subscriptions
• Maintain organised financial records and documentation

Financial Oversight and Reporting

• Provide up-to-date financial information to the Chief Executive Officer and Treasurer as required
• Preparation of financial reports for Trustee meetings
• Monitoring income and expenditure against budget

Compliance and External Liaison

• Prepare financial information required for auditors and annual accounts
• Liaise with payroll providers, auditors, and relevant external bodies as needed
• Support financial reporting requirements for grants and funding

General Duties

• Provide general administrative support relating to finance
• Undertake additional bookkeeping and financial tasks as required

Measures of Success

Financial Systems

• Financial records are accurate, up to date, and well maintained
• Information can be produced quickly and reliably when required

Payments and Income

• Payments are processed promptly and correctly
• Income is recorded and tracked effectively
• Supplier relationships are maintained well

Support to the Organisation

• Staff are supported with clear and efficient financial processes
• Leadership has clear visibility of the charity’s financial position

Compliance and Reporting

• Financial information is ready for reporting and audit requirements
• Deadlines for financial processes and submissions are met

Person Specification

Essential

• Sympathetic to the vision and ethos of The Parish Trust
• A recognised bookkeeping or accounting qualification (AAT Level 3 or above, or equivalent)
• Strong numerical and organisational skills
• High level of accuracy and attention to detail
• Ability to handle sensitive information with discretion and confidentiality
• Ability to work independently and manage workload effectively
• Confident using Google Workspace and Microsoft Office, particularly Excel
• Proactive and able to take initiative
• Willingness to learn new and bespoke systems to the charitable sector

Desirable

• Previous experience in a finance, bookkeeping, or administrative role
• Experience working or volunteering within a charity
• Familiarity with accounting software (e.g. ExpensePlus or similar systems)
• Knowledge of financial processes within a small organisation

Key Relationships

Internal:
Chief Executive Officer, Treasurer, Trustees, Staff Team

External:
Payroll providers, Auditors, Funders, Charity Commission

About the Role

This is a key operational role within The Parish Trust, ensuring that the charity’s finances are well managed, accurate, and transparent. It will suit someone who is organised, dependable, and takes pride in maintaining high standards.

The role offers flexibility in working hours, with the opportunity for additional hours during busier periods, and would suit someone looking for a part-time position with responsibility and purpose, contributing to the ongoing impact of the charity within the community.

We encourage early applications, as we may close the role once a suitable candidate is found.

Organisation: The Parish Trust
Location: Multiple sites (primarily two main buildings, with occasional travel to other locations)
Contract: Permanent
Hours: Up to 10 hours per week, with overtime available by agreement when required
Pay: £13.45 per hour

Purpose of the Role

The Caretaker is responsible for the cleanliness, hygiene, safety, security, and day-to-day upkeep of The Parish Trust’s buildings. This is a comprehensive caretaking role, with cleaning forming a significant and essential part of the post, alongside maintenance, waste management, building access, and supporting the use of the premises.

The role is suited to a practical, reliable individual who takes pride in maintaining well-run, welcoming community buildings used by staff, volunteers, and the public.

Key Responsibilities

Cleaning & Hygiene (Core Responsibility)

• Carry out and manage the general cleaning of all Parish Trust buildings, including offices, halls, kitchens, bathrooms, toilets, storage areas, and communal spaces.
• Ensure toilets are cleaned thoroughly and regularly, maintained to a high hygienic standard, and are welcoming for users.
• Keep bathrooms and kitchens well stocked with consumables such as toilet roll, hand soap, paper towels, and cleaning materials.
• Ensure cleaning is carried out in line with good hygiene practice, including the use of appropriate cleaning products and methods, especially in toilets and kitchen areas.
• Maintain and organise cleaning equipment and supplies, ensuring they are stored safely, kept in good condition, and used appropriately.

Waste Management & Recycling

• Oversee waste management and recycling across all sites.
• Ensure general waste, recycling, and hygienic waste are managed correctly and disposed of appropriately.
• Liaise with waste and recycling contractors as required.
• Monitor waste arrangements and report any issues, missed collections, or problems to management.

Maintenance & DIY

• Undertake general caretaking and DIY tasks, including:
  • Minor repairs and fixing broken or worn items
  • Painting, decorating, and general touch-up work
  • Ongoing upkeep of fixtures, fittings, and internal and external areas
• Identify and report more significant maintenance issues requiring specialist contractors.
• Liaise with contractors where required, ensuring access to buildings and reporting progress or concerns.

Security & Keyholding

• Act as a keyholder for The Parish Trust’s premises.
• Open and close buildings for bookings, events, and activities as required.
• Ensure buildings are left secure, locked, and alarmed (where applicable).
• Be on hand to assist when unforeseen circumstances arise.
• Report any security or safety concerns promptly.

Supporting Bookings & Building Use

• Prepare rooms for use, including setting up furniture and ensuring spaces are clean and ready.
• Be available, where agreed, to open buildings for bookings and community activities.
• Respond flexibly to early morning, evening, or weekend requirements as required.

Travel Between Sites

• Travel between The Parish Trust’s two main buildings and to other locations on occasion.
• Transport small items, supplies, or equipment between sites where required.

Health & Safety

• Carry out basic visual health and safety checks of premises.
• Identify hazards, defects, or risks and report these promptly.
• Work in line with The Parish Trust’s health and safety, safeguarding, and operational policies.

Hours & Flexibility

• This is a part-time permanent role, for up to 10 hours per week.
• Hours will be worked flexibly across the week in response to building use.
• Overtime may be available by agreement to support events, deep cleaning, or additional maintenance work.
• A flexible attitude to working hours is essential.

Person Specification

Essential

• Experience of cleaning, caretaking, or premises work.
• A clear understanding that cleaning and hygiene are a major part of the role.
• Practical DIY skills and confidence carrying out basic repairs.
• Full UK driving licence and ability to travel between sites.
• Reliable, trustworthy, and able to work independently.
• Willingness to act as a keyholder and take responsibility for building access.
• Flexible approach to working hours and duties.

Desirable

• Experience managing waste, recycling, or hygiene systems in public buildings.
• Experience liaising with contractors or external service providers.
• Experience working in a community, charity, or voluntary sector setting.
• Basic health and safety awareness.

Personal Qualities

• Takes pride in high standards of cleanliness and presentation.
• Practical, organised, and solutions-focused.
• Dependable and proactive.
• Approachable and professional with staff, volunteers, and building users.
• Comfortable responding to changing needs and priorities.

Safeguarding

The Parish Trust is committed to safeguarding children and adults at risk. Appointment to this role will be subject to appropriate pre-employment checks, including a DBS check.

The Parish Trust is a dynamic and fast-growing charity, and we are excited to offer an excellent opportunity for an experienced Administrator to join our team. As we prepare to move to new premises at the end of 2024, this role comes at a crucial time of expansion and development for the charity.

This role is much more than just administration; you will be the first point of contact for all stakeholders, including the general public, contractors, volunteers, and service users, while also providing personal assistance to the Chief Executive Officer (CEO). You will help manage the day-to-day operations of The Parish Trust’s diverse projects and contribute to its continued success.Additionally, this role includes some line management duties, offering the opportunity to develop leadership skills as part of our team.

We offer a competitive salary of £19,500 per annum, based on 25 hours per week, along with an attractive Annual Leave Scheme that includes additional time off during Easter and Christmas. You will benefit from a supportive, community-focused environment, with flexibility and a commitment to your professional growth. This role is ideal for someone who values community, service, and justice, and would suit an individual who shares the Christian values that underpin The Parish Trust’s work.

Closing Date: 15/10/2024

Interviews: 21/10/2024

Why Join Us?

• Competitive salary of £19,500 per annum for 25 hours per week.
• A pivotal role in a growing charity, supporting the CEO and contributing to a range of impactful community projects.
• An attractive Annual Leave Scheme, with extra leave during Easter and Christmas, helping you maintain a healthy work-life balance.
• Opportunities for professional development and being part of a supportive team. Opportunities for line management experience.

Administrator Job Description

Reports to:
Chief Executive Officer

Contract:
Part time, 25 hours per week, permanent

Hours:

Monday-Friday, 9am-2pm, with potential for some flexibility depending on the request.

Role Purpose

To meet the administration needs of The Parish Trust and its associated projects, ensuring the smooth operational running of the charity. Additionally, to provide personal administrative support to the CEO, including diary management, correspondence, and coordination of key tasks. This role also includes line management responsibilities, overseeing certain staff and volunteers to ensure the effective running of the organisation.

Accountabilities

Administration

• Coordinate the day-to-day administrative functions of The Parish Trust in a flexible and evolving way.
• Provide administrative support across all projects under the charity’s umbrella.
• Provide administrative support to the staff and volunteer teams.
• Provide secretarial support to the Chair of Trustees and others as directed.
• Manage and process all bookings related to the charity, ensuring efficient use of facilities.
• Responsible for day-to-day diary management and scheduling.
• Be the initial point of contact for all enquiries, including the general public, contractors, volunteers, and service users.
• Triaging incoming tasks and prioritising them effectively.
• Collate agenda items for staff team meetings.
• Coordinate and distribute publications, event details, and service announcements.

Record Keeping

• Manage charity databases, ensuring all data is accurate, up to date, and GDPR compliant.
• Complete all legal and regulatory reporting requirements for various stakeholders.
• Ensure records associated with the charity are properly maintained and accessible.
• Assisting with Safeguarding compliance.

Office Management

• Ensure all necessary office supplies are available and procured in a timely manner.
• Maintain systematic filing for paperwork and documentation.
• Ensure compliance with General Data Protection Regulations (GDPR).

Finance

• Ensure accurate financial records are kept and financial processes are followed, in collaboration with the Treasurer and finance team.
• Assist with processing financial transactions, including banking and invoicing.
• Support the operation of the charity’s till system, processing purchases and subscriptions.

Communication

• Manage and maintain The Parish Trust’s website and social media platforms, including drafting ‘blog’ and ‘news’ content.
• Prepare and distribute email newsletters.
• Coordinate and make available all relevant internal communications, ensuring alignment with the charity’s style guide.
• Sort and prioritise charity post and deliveries.

Marketing

• Promote charity events and services using local and external sources to raise awareness of The Parish Trust within the community and beyond.

Line Management

• Provide line management to certain staff and volunteers, overseeing their duties, offering guidance, and ensuring tasks are completed to a high standard.
• Conduct regular check-ins with staff and volunteers to support their development and address any challenges.
• Assist the CEO in the recruitment, training, and development of new staff and volunteers as needed.

PA to CEO Duties

• Manage the CEO’s diary, ensuring efficient scheduling of meetings and appointments.
• Handle all correspondence on behalf of the CEO, including emails, letters, and reports.
• Prepare materials for meetings, take minutes as required, and follow up on actions.
• Coordinate travel arrangements, manage expenses, and assist with other organisational tasks as needed.
• Provide a point of contact between the CEO and internal/external stakeholders, ensuring requests are handled efficiently.

Miscellaneous

• Support the CEO and other stakeholders in fostering the Christian ethos of The Parish Trust, reflecting values of community, service, and justice through the charity’s work.
• Assist in the overall running of various charity projects as required.

Person Specification

Essential:

• Sympathetic to the vision and ethos of The Parish Trust, and in alignment with Christian values of community, service, and justice.
• Ability to handle confidential information with discretion and integrity.
• Proven experience in managing administrative tasks independently and efficiently.
• Experience in line management or a willingness to develop these skills.
• Confident use of Microsoft Office (Word, Excel, Outlook, Publisher) and willingness to learn bespoke charity software.
• Strong organisational skills, with the ability to manage multiple tasks and prioritise effectively.
• Excellent communication skills, both written and verbal.
• A proactive approach, able to identify what needs to be done and take initiative.

Desirable:

• Experience working in a charity setting, either paid or voluntary.
• Basic Welsh language skills or willingness to learn.
• Experience using social media and website management platforms.

Key Relationships

Internal:
CEO, Trustees, Treasurer, Staff, Volunteers.

External:
Public, contractors, community organisations, funding bodies, service users, stakeholders.

NOTE: This role is subject to an Enhanced DBS Check

If you are highly organised, have a strong sense of responsibility, and are excited to support the work of a growing charity, we would love to hear from you! Apply today and be part of a team making a real difference in the community.

Job Purpose:

The Youth and Children’s Programme Manager will develop, implement, and manage a variety of programs aimed at supporting the growth and development of children and young people within the community. This role is central to ensuring that The Parish Trust provides engaging, educational, and supportive activities that align with our mission and values, bringing life in all its fullness to all our young people and children, and sowing faith, sharing hope, and showing love in their lives. Children and Young People are a top priority for The Parish Trust and our investment in them is key to alleviating and overcoming the challenges that so many face in society today that The Parish Trust seeks to provide help with.

You will be a key person in the staff team of The Parish Trust and will assist in setting the strategic and operational direction of youth and children’s work within the charity.

Key Responsibilities:

Program Development and Management:

• Design and deliver a comprehensive range of programs for children and young people, including educational workshops, recreational activities, and community service projects.
• Collaborate with other staff, volunteers, and external partners to ensure programs are inclusive, diverse, and meet the needs of the community.
• Monitor and evaluate the effectiveness of programs, making improvements based on feedback and best practices.

Leadership and Supervision:

• Recruit, train, and manage a team of volunteers and part-time staff to assist in the delivery of youth and children’s programs.
• Provide leadership and mentorship to volunteers, ensuring a high standard of service delivery.

Community Engagement:

• Act as the primary point of contact for children, young people, parents, and guardians involved in the programs.
• Foster strong relationships with local schools, community groups, and other organisations to promote collaboration and support for the programs.

Administration and Reporting:

• Maintain accurate records of program activities, attendance, and outcomes.
• Prepare regular reports for senior management, funders, and stakeholders.
• Assist in the development of funding proposals and manage budgets effectively.

Safeguarding and Compliance:

• Ensure all programs comply with relevant safeguarding policies and procedures.
• Maintain up-to-date knowledge of child protection issues and legislation, and helping the Designated Safeguarding Person (DSP) with identifying training needs for staff and volunteers as necessary.

Qualifications and Experience:

Essential:

• Degree educated
• A recognised qualification in Education, Social Work, Youth Work, or a related field.
• At least 2 years of experience in a similar role, with a proven track record of managing youth and children’s programs.
• Strong leadership skills with experience in supervising staff and volunteers.
• Excellent communication and interpersonal skills, with the ability to engage and inspire young people.
• Knowledge of safeguarding and child protection policies and procedures.
• Strong organisational and project management skills.
• Ability to work flexibly, including evenings and weekends as required.

Desirable:

• Experience working within a charity or non-profit organisation.
• Understanding of the local community and its needs.
• First Aid and other relevant certifications.
• A heart and passion to explore new and innovative ways to expand youth and children’s work.
• The ability to speak Welsh.

Personal Attributes:

• Passionate about supporting and empowering children and young people.
• Creative and innovative in program development.
• Empathetic and approachable, with a genuine interest in the well-being of young people.
• Proactive and able to work independently as well as part of a team.
• Strong ethical standards and commitment to the mission of The Parish Trust.

Genuine Occupation Requirement

Due to the Christian ethos of The Parish Trust and the nature of the role, it is an occupational requirement that the Youth and Children’s Programme Manager must either be a committed Christian or demonstrate a strong sympathy and alignment with the vision and aims of the charity, which are based on Christian principles.

The role involves:

• Leading programs that may include faith-based content and activities.
• Representing the charity in a manner consistent with its Christian values.
• Working closely with local churches and faith communities.
• Promoting an environment that reflects the charity’s Christian ethos in all youth and children’s programs.

Therefore, whilst it’s not essential for the successful candidate to be a practising Christian, it is essential for the post-holder to have a deep understanding and respect for the Christian faith and be able to actively support and contribute to the mission of The Parish Trust.

Person Description: Youth and Children’s Programme Manager

Education and Qualifications:

• Degree educated
• Recognised qualifications in Education, Social Work, Youth Work, or related field.
• Relevant certifications in safeguarding, first aid, etc., are a plus.

Experience:

• Minimum of 2 years in a youth and children’s program management role.
• Experience in program design, implementation, and evaluation.
• Proven ability to lead and manage a team, including volunteers.
• Experience in community engagement and building partnerships.

Skills and Competencies:

• Strong leadership and management skills.
• Excellent communication and interpersonal abilities.
• Proficient in program development and project management.
• Ability to handle administrative duties efficiently, including reporting and budgeting.
• Skilled in developing and maintaining relationships with stakeholders.
• Knowledgeable about safeguarding and child protection.

Personal Attributes:

• Passionate and committed to the development and well-being of young people.
• Creative and resourceful in problem-solving and program design.
• Empathetic and able to build trust with children, parents, and the community.
• Organized, proactive, and able to manage multiple tasks.
• Team player with a strong sense of collaboration and cooperation.
• Ethical and aligned with the values and mission of The Parish Trust.

Other Requirements:

• Ability to work flexible hours, including evenings and weekends.
• Clean driving license and access to a vehicle (if required for the role).
• Enhanced DBS check (or equivalent) required.

This job specification and person description aim to attract dedicated and capable individuals to effectively manage and develop The Parish Trust’s youth and children’s programs, ensuring a positive impact on the community.

About the role

The Chief Executive Role has a GOR (genuine occupational requirement to be a Christian). The Chief Executive will be responsible for delivering our clearly visible Christian Ethos together with leadership, developing, and implementing The Parish Trust’s strategic and operational plans, leading on partnership and business development, and being an effective advocate for the charity and its beneficiaries. He/she will lead a team of Employees, Apprentices and Volunteers and with responsibility for ensuring financial control and supporting and advising on good governance across all aspects of the charity. This post is a first- tier post directly responsible and reporting to the Board of Trustees.

About The Parish Trust

The Parish Trust is a Christian based organisation which organises various projects, services and events that benefit the general public. The charity’s objective is to advance the Christian faith and its religious, moral and philanthropic principles. We support the local church and community so that the lives of our beneficiaries are enriched and improved.

More information is available on our website.

What you should know about the job

Job title: Chief Executive Officer

Reports to: The Parish Trust Board of Trustees

Location: The Parish Trust, Heol yr Ysgol, Trethomas, CF83 8FL

Hours: Part-Time (20 hours per week)

Salary: Based on £22,672 pa for 20 hours.

Term: Permanent

Duties and responsibilities

Leadership

• Be the face and voice of the charity – its principal ambassador.
• Lead, support and motivate all staff and secure their loyalty and commitment to the charity’s aims, objectives, and ambitions.
• Seek out, develop, and maintain effective working relationships with all relevant organisations and individuals to promote the work of the charity and facilitate the implementation of its strategic objectives.
• Lead by example, instilling a culture of professionalism and inclusion, supported by coaching, training and development.

Strategy

• Liaise with the Board of Trustees in relation to the development of the charity’s strategic vision and be responsible for leading the implementation of it.
• Work closely with the fundraising team to ensure the continued viability of the charity.
• Be responsible for the development and delivery of the charity’s agreed business plans.
• Identify and assess strategic risks, issues and opportunities and take responsibility for initiating and leading associated changes.
• Seek out all felt needs that are presented in the charity’s service area to make a tangible and positive impact.
• Seek out and implement opportunities for innovation and ensure that The Parish Trust remains at the forefront of positive change.
• Work with The Parish Trust Board of Trustees to develop best-practice for the management, development and engagement of staff and volunteers.

Partnership and Business Development

• Lead the promotion and development of The Parish Trust’s work, raising the charity’s profile and maximising its reach.
• Seek out, develop, and nurture beneficial partnerships with supporters, donors, other charities, and all relevant authorities/organisations, including maintaining the excellent working relations with pre-existing partnerships.
• Work towards the achievement of long-term sustainability, developing the charity’s business model and maximising income, for example from fundraising, service contracts and earned income.
• Oversee the research, identification, and recruitment of new food suppliers to expand The Parish Trust’s reach across the community.
• Adopt a creative and innovative approach to development, remaining open to new ideas and opportunities.

Operations

• Be responsible for the implementation of all the charity’s operational plans.
• Take executive responsibility for all functions including all internal projects, administration, finance, fundraising, marketing, communications, and IT.
• Take overall responsibility for the recruitment, management, and effective deployment of staff, including apply robust HR processes covering recruitment, performance management, appraisal, and remuneration.
• Line manage staff.
• Oversee the preparation and distribution of a monthly impact report.
• Be responsible for the maintenance and efficient use of the charity’s assets.
• Build and maintain good working relationships with internal and external stakeholders.

Financial Control

• Lead and direct the financial planning, forecasting, control, reporting and management of the organisation’s finances and resources, to include support for, and engagement of, trustees and sub-groups to ensure regulatory compliance and sustainable organisational growth.
• Take executive responsibility for the financial leadership of the charity, including forecasting and strategic budget leadership.
• Ensure that the charity’s financial resources are managed effectively, and that The Parish Trust remains in good financial health, identifying risks and taking appropriate action.
• Liaise with the Board of Trustees to develop and lead on the implementation of the charity’s financial plans, including setting budgets, formulating income generation strategies, and overseeing all fundraising activities.
• Maintain effective financial management and control systems; ensure delivery within budgets and to performance targets and oversee production of management accounts, statutory accounts, and annual reports.
• Be responsible for the income and expenditure and support the Finance Officer to administrate this.

Governance and Compliance

• Liaise with the Board of Trustees to ensure that the charity’s overall governance structure, policies and procedures are appropriate and effective, taking remedial measures and implementing changes as necessary.
• Attend all The Board of Trustees meetings (held approximately 4-6 times a year) and prepare a written report in advance of each meeting detailing matters of interest and concern regarding the charity’s activities during the previous period; ensure that the Board of Trustees is made aware in a timely fashion of any matters requiring its attention.
• Develop and maintain effective operational policies and processes in all the charity’s functions. Review and update scope and content to meet legal, regulatory, and best practice needs.
• Oversee the development and practical application of all organisational policies and procedures e.g., with regard to health and safety, equality and diversity, and safeguarding.
• Ensure that all the charity’s activities comply with best practice in all areas of operation including Health and Social Care, Health and Safety.
• Oversee the safeguarding of adults and children at risk with whom the charity works through rigorous DBS procedures and staff / volunteer training where needed.
• Ensure that collection and protection of personal information follows current Data Protection regulations.
• Ensure that all the charity’s activities are conducted safely, and that Health and Safety policies are understood and followed by everyone.
• Ensure that all major risks are identified and regularly reviewed, and that systems and procedures are in place to mitigate all such risks; be responsible for the development and implementation of the charity’s Risk Register.

General

• Perform any other duties as may be reasonably requested.
• Be conversant with all aspects of the operation and willing to cover and provide support should the need arise. 

Person Specification

Qualifications

Desirable

• Educated to post-graduate level or equivalent professional qualification with evidence of CPD.

Experience

Essential

• Genuine Occupational Requirement to be a Christian.
• Significant proven record of achievement in a senior position within a charity/not for profit organisation.
• Experience of effective partnership working and development and external relationship management.
• Experience of managing, motivating, and developing staff.
• Experience of business planning, business development and fundraising.
• Experience of project management and service delivery across multiple functions.
• Financial management skills including budgeting and delivery of cost and income targets.
• Robust approach to governance, controls, and definition/implementation of new processes.
• Experience of financial and risk management.
• Experience of working with volunteers.

Desirable

• Experience of managing organisational change.

Skills and knowledge

Essential

• Inspirational leadership, management, and motivational skills.
• Highly organised and personally effective.
• Exceptional verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to persuade and influence, both face to face and in writing.
• Strong financial skills, including the ability to analyse budgets and accounts and manage an agreed annual budget.
• Outstanding business development skills.
• A commitment to equal opportunities and inclusivity.
• Rigorous analytical skills.

Personal Attributes

Essential

• Empathy with the Constitution of The Parish Trust and a commitment to advance the Christian faith and its principles (religious, moral, and philanthropic) for the public benefit.
• A passion for social justice and creating positive change in the lives of our diverse community.
• Empathy for vulnerable people and those in food poverty.
• Positive, pro-active and dynamic.
• Inclusive and flexible, with a consultative approach to leadership.
• Confident and assertive.
• Ability to pursue the mission and objectives of The Parish Trust with demonstrable passion, drive and commitment.
• Committed to best practice and with a drive for continual improvement.
• The appointee will also be expected to be fully IT literate and have access to a car and a clean driving licence.

Safeguarding Statement

The Parish Trust is committed to safeguarding and protecting everyone that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have policies and procedures in place which promote safeguarding and a safe working environment.

The CARE Project also reduces food waste, reusing food or saving food from large suppliers, and putting it into food parcels or using it as part of our Bag a Bargain scheme. You will help to lead our volunteers and coordinate the CARE Project, ensuring it continues to run smoothly and that our service users get the help they need.

The CARE Project Lead is a key member of The Parish Trust Team. This is a demanding and fast paced role that is pivotal to supporting the delivery of the CARE Project. It would suit a person who catches the vision and ethos we hold to, is structured and organised in their approach, and has a passion for community support and social justice. In addition, they will be willing to work flexibly as required to get the job done. They will be confident to work both collaboratively and independently, and adaptable to a changing environment. This role has the opportunity to connect with all areas of the community. It is a face-to-face role on a daily basis.

What you should know about the job

Contract: 37.5 hours per week, permanent.

Working pattern: 2:30pm-6:30pm Monday, Wednesday, and Friday with remaining hours to be worked flexibly as agreed by your line manager. This can be reviewed once the successful applicant has settled into their role.

Salary: £24,472 p/a (pro rata based on a 40 hour working week) Possibility of overtime as and when required. The Parish Trust operates a progression programme for professional development.

Location: The Parish Trust, Heol yr Ysgol, Trethomas, Caerphilly. CF83 8FL – subject to change.

Main Duties

Volunteer Organisation

• Ensuring suitable volunteer numbers for the various streams of the project.
• Training volunteers for their roles and ensuring due diligence is met.
• Ensuring volunteers have access to various training resources and that their training is kept up to date.
• Organising sessions for volunteer troubleshooting and advice.
• Logging volunteer hours and being a first point of contact for volunteers when they are on shift, in collaboration with the wider staff team.
• Using volunteer management and communications systems to accurately reflect data back to the organisation

“Food Hub”

• Keeping appropriate records of the CARE Project activities, including cleaning, food logging, temperature logs etc.
• Managing the “Food Hub” when it is open and ensuring all deliveries are met on time and to a good standard.
• Packing food parcels, arranging, collecting and storing food items.
• Managing the Food Collections from the various food outlets and distributors, ensuring that regular food supply is maintained to the CARE Project, and that volunteers are on hand to assist with this.
• Ensuring support requests are handled and dealt with appropriately and efficiently.
• Ensuring the charity van is looked after, prepped and inspected for deliveries, and logged & inspected at the end of shift, ensuring keys are away safely, and the vehicle logs filled in.

Building

• Helping to ensure the building is thoroughly and regularly cleaned to the appropriate standard.
• Helping to ensure the building is well-organised and suitable for its purpose.
• Ensuring that the building is opened and shut following charity procedures.
• General maintenance, tidying, and security of the grounds.
• Ensuring the building is looked after and well maintained.

Collaboration with other Staff

• Working with other staff, where appropriate, to report on any issues with food, stock levels etc.
• Working with other staff on issues to do with volunteering, numbers, issues etc.
• Line management of part time staff or willingness to line manage (funding depending)

Misc.

• Keeping records of impact for grant funders
• Being able to try new initiatives that enhance the service
• Networking with other stakeholders to raise awareness of the organisation, its services etc.

You may be required to perform other duties from time to time to ensure the smooth operation of the CARE Project, including delivering food parcels in our van.

Person Specification

To positively impact the lives of existing and potential Service Users of The Parish Trust and the community as a whole through running courses, clubs and events, early intervention schemes, pastoral engagement and practical support.

About the Role

The Community Worker is a key member of The Parish Trust Team. This is a critical role that will ensure that the charity meets its aims and objectives. It would suit a person who catches the vision and ethos we hold to, has a heart for social justice and pastoral care, and has a warm and caring approach. In addition, they will be willing to work flexibly as required to get the job done and are well organised and efficient. They will be confident to work independently and adaptable to a changing environment. It is a face-to-face role on a daily basis.

Contract and Pay

Full time, permanent contract at 40 hours per week.

£20,800 p/a – £26,000 dependent upon experience.

Location and Working Pattern

The Parish Trust HQ, St. Thomas’ Church, Heol yr Ysgol, Trethomas, CF83 8FL.

You will be required to work flexibly to meet the needs of the organisation.

Other Details

DBS – An DBS check will be required for this role.

Genuine Occupational Requirement (GOR) – The post-holder will be a representative of The Parish Trust. The role of Community Worker will include work that is spiritual in nature. As such there is a Genuine Occupational Requirement that the post holder is either a Christian, or sympathetic to the values and ethos of the Christian Faith and the vision of the Parish Trust.

Job Specification

Volunteer Engagement

• Assisting in looking after the volunteer base and nurturing them through their time at the charity
• Actively advertising to recruit more volunteers, setting them up and training them for the relevant roles
• Scheduling volunteers
• Dealing with any complaints or queries with the volunteers
• Assisting with the practical day-to-day activities of volunteers and staff

Community Engagement

• Providing a strategic input in the shaping of the services we offer
• Identifying relevant Service Users and matching them with relevant in-house early intervention schemes
• Setting up and carrying out community activities which will help tackle poverty and deprivation in all its forms within our service area
• Setting up and carrying out a variety of community activities, groups, sessions and projects
• Actively assisting in the reduction of food poverty in the charity’s service area

Office & Administration

• To manage reporting and monitoring of charitable activities and assist with grant applications where required and relevant, to maintain transparency with the General Public and Grant Funders.
• To manage your own workload and administrative tasks, liaising with administrative staff where appropriate.

Awareness

• To actively advertise The Parish Trust and its projects both within the community and in a wider capacity
• To foster relationships with other social, corporate, and public bodies where relevant to encourage a multi-agency approach to our work.
• To help the Parish Trust fulfil its charitable aims and objectives
• To promote the Christian ethos and vision of the Charity

Person Specification